The venue mailbox

• Its own address

  The venue gets an inbox. You keep yours.

  Give suppliers your venue's own address and invoices stop landing in a personal inbox between the group chat and the bank alerts. Invoices, price lists and supplier replies are sorted as they land.

• Sorted as it lands

  Invoice to the match. Reply to the thread.

  An invoice goes to be read and matched. A price list or a reply goes into that supplier's thread, beside the orders and credit requests already there.

• When someone leaves

  The supplier history stays with the venue.

  Suppliers write to the venue, not to a person, so the history does not walk out with the head chef. Every order, credit request and reply is in the thread for whoever runs the kitchen next.

1. 01

   Give out the address

   Your venue gets an address of its own. Suppliers send invoices and replies there.

2. 02

   Sorted as it lands

   Invoices, price lists and replies go to the right place as they arrive.

3. 03

   Read and matched

   OPPI reads each invoice and matches its lines. A person confirms them before a cost changes.

• The whiteboardSupplier communicationsProcure. Chase. Negotiate.
• Invoices on the benchInvoices and accounts payableRead. Matched. Approved. Batched. Paid.

Questions.

Do suppliers have to change how they send invoices?

Only the address. They keep emailing invoices the way they do now, to your venue's own address instead of a person's. A photo of the docket works too.

What happens to an invoice when it arrives?

It is read and matched. OPPI checks each line against the order and the delivery, and a person confirms the lines before any cost changes.

Where do supplier replies go?

Into that supplier's thread, with the intros, price lists, orders, follow-ups and credit requests. One supplier, one thread, at the venue's own address.